Pentagon's lowest price technically acceptable (LPTA) guideline is latest attempt to attack costs

THE MIL & AERO BLOG, 5 Aug. 2014. The U.S. Department of Defense has a long history of trying to balance the quality and price of the nation's weapon systems. With tight budgets the rule these days -- and the threat of another round of sequestration as early as 2016 -- the scales may be tipping in favor of price over quality.

There was a day many of us remember thirty-some years ago when the goal of military program managers was to procure only the best; money was no object under most circumstances. While this approach secured for the United States the world's mightiest military force, it also bought for us thousand-dollar toilet seats, hundred-dollar hammers, and fifty-dollar electronic diodes.

Among the roots of the problem then was the custom-design nature of military systems. Buying the best required technologies and components tailored specifically for each application; rarely was the economy of scale of the commercial market brought to bear on military procurement challenges.

There also was a bias in those days of buying from the commercial market. There was a belief that buying commodity items at discount-store prices would result in poor quality unacceptable to critical military missions. Better to pay too much than compromise military capability was the prevailing attitude.

Related: Latest procurement reform may create a COTS renaissance

Then the Berlin Wall came down, and with it the end of the Cold War -- at least that particular iteration of the Cold War -- that lasted from about the end of World War II until 1990. With a perceived end of the Soviet threat, military planners during the Clinton Administration decided it was time to reap a "peace dividend," and reduce military spending.

One of the first results of the so-called peace dividend was the notion of COTS -- short for commercial off-the-shelf -- brought to us in 1993 by Bill Clinton's secretary of defense, William Perry.

COTS, often incorrectly criticized at the time as a conduit for bringing substandard equipment into the military, was a solid concept, especially as it remains today more than two decades later. COTS wasn't an attack on quality, but instead was an acknowledgement that the military could buy standard off-the-shelf components economically and without compromising quality.

Related: Results are in: industry suggests new terms to replace COTS

With little doubt, COTS has saved the military millions of dollars -- perhaps a lot more -- and rather than compromising quality actually has enhanced quality in many cases by implementing industry standards and best practices, rather than custom-designing ordinary components.

Continuing downward pressure on the Pentagon budget, however, is calling for additional new measures in military procurement.

One of the latest is "lowest price technically acceptable," which the military shortens to LPTA. Like COTS, LPTA is intended to prevent the Pentagon from paying too much for what it buys -- commendable in this day and age -- but also like COTS, the new term LPTA often comes under scrutiny for its perceived threat of compromising quality.

Related: Are low-profile, quick-turnaround military contracts replacing the traditional procurement process?

Essentially, LPTA calls on the Pentagon's procurement officers to determine a level of quality that is good enough for the job at hand. Any contractor bid that falls within this "good-enough" guideline becomes a competition finalist, and the one submitting the lowest bid wins the contract.

In theory, LPTA does not leave military buyers with the leeway to pay a little extra for superior quality; it's all about what's good enough at the lowest price. While this emphasis on price over quality does have the potential to compromise quality, there also may be some benefits.

It's not the way all procurements should be run, granted, but for a growing number of components ranging from single-board computers, backplanes, and enclosures, LPTA should do the job for which it's intended.

Related: The incredible shrinking budget for U.S. military technology research

There may be additional benefits to LPTA -- provided this procurement method is applied to the right kind of purchases -- and that is enhanced industry competition. LPTA, with its emphasis on price, has the potential to bring more companies into the military's supply chain.

The kind of procurement approach that LPTA outlines offers the advantage of a growing number of companies competing for military work on the basis of price as well as quality. If this works out, the military could have a broad selection of technologies and components to find the right hardware for the job, even when budgets are tight.

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